Executive Assistant

Department: Sales

Location: New York

Date: August 2nd, 2018

Job Description


Provides administrative support to three sales and marketing executives; the Co-Chief Executive Officer, Managing Director and Executive Vice President of Sales and Marketing.

 

Responsibilities:

  • Coordinates calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages and advertising requests with a high degree of professionalism and courtesy; arranges conference calls
  • Exercises considerable judgment and discretion in handling requests for appointments and telephone calls
  • Reviews and responds to daily internal/external mail and overnight packages
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records
  • Coordinates domestic and international travel arrangements; ensures trip details are entered into calendar
  • Completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained
  • Coordinates internal and external meetings onsite and off-site; ensures meetings are set up and materials prepared ahead of start time
  • Attends meetings and other functions as needed; moderate the weekly sales call
  • Assists with special projects as assigned including creating spreadsheets, Word documents, PowerPoint presentations
  • Help manage sales team with deadlines and updating pipelines/reports
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues; work will be critical, sensitive and of confidential nature;
  • Performs general clerical duties including but not limited to filing, photocopying, scanning, faxing, and mailing;
  • Plans, organizes, and coordinates internal events (including yearly Upfront), conferences, and sales meetings.

Requirements


  • 5+ years related experience, or equivalent combination of education and experience
  • Excellent verbal and written communication skills.
  • Proficient on Microsoft Suite (including Word, Excel, PowerPoint and Outlook)
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Strong organizational, problem-solving, people and analytical skills; able to manage priorities and workflow with ever-changing schedules and needs
  • Can deal with ambiguity and is able to anticipate what needs to happen next
  • Commitment to excellence and high standards.
  • Strong problem-solving, and analytical skills; able to manage priorities and workflow.
  • Experience with sales- marketing team preferred
  • Bachelor’s degree preferred

If interested, please apply here.